Bill codes link billing items and student records. When you generate transactions automatically, the program matches bill codes on student records to bill codes on billing items to create billing schedules and generate charges.

For example, students can pay tuition on an annual, semiannual, or quarterly basis. You can create three bill codes, Annual Plan, Semiannual Plan, and Quarterly Plan, and three billing items, one for each tuition payment plan. If you add an Annual Plan bill code to a student record, when you generate transactions, the program uses billing information from the Annual Plan billing item and the start and end dates defined on the student Bill Codes tab to create a tuition billing schedule for the student.