Payroll data items, both historical and employee, should NEVER be removed.
The two scenarios below help explain why they shouldn't be removed:
1. All data items (both employee and historical) reside in the ##CID file; this is where the data item name and numbers are stored. For this example, assume an employee data item #401 was removed. Next, a new historical data item is added. FundWare will look for the first available number in the ##CID file, because 401 was removed this number will be returned and assigned to the new historical data item. If the original employee data item #401 had edit values, they may still be present in the ##CIE file and could still be on an employee's record. This becomes confusing for the system. Also, there is no way to remove the data item from the employee's record or to remove the edit values from the ##CID file.
2. For this example, assume an historical data item #402 was removed, it had a history type O-other (data items with a history type O have a debit and a credit option). Next, a new historical data item is added with the #402 and it has a history type E-earning (earnings have only a debit option). Since the original data item had both a debit and a credit option, the credit option appears and every time this data item is used it results in an unbalanced entry.
Employee edit values that are no longer used, can be removed from the employee data item:
- From Payroll, select Setup, and select Employee Data Item.
- Type in C to Change.
- Type in the employee data item you want to remove the edit value from, press Enter.
- Type in 5 for field to change, press Enter
- Type in R to remove at field 5,.
- Type the name of the edit value to remove, press Enter.
- Press Enter to accept.
- Press ESC.
- Type in E to End
- Type in 0 to accept, press Enter.
- Press ESC.
- Type E to End.