Use the following steps to enter one-time deductions.
1. From Payroll/Personnel, select Open.
2. Select the Net Pay Calculations folder. All time sheets at this stage of the payroll process display in the detail pane.
3. Click One-Time Deductions. (You can also select the time sheet, right-click, and select Enter One-Time Deduction from the shortcut menu.) The One-Time Deductions window displays.
4. Select the applicable deduction or tax type from the Data Item drop-down list.
5. Enter the amount to be deducted from the employee’s check in the Amount text.
box. (This field is required; you cannot leave it blank.) Remember:
• A positive number decreases the check amount.
• A negative number increases it.
6. Enter the number of hours on which this deduction or tax is based in the Basis Hours text box. (If this field does not apply to this deduction, leave it blank.)
7. Enter the amount on which this deduction or tax is based in the Basis Amount text box. (If this field does not apply to this deduction, leave it blank.)
.FICA is based on the dollar amount of total earnings. Your
organization uses basis amounts in production of year-end tax forms;
therefore, this information must be entered correctly. However, the
basis amount was entered incorrectly in the employee’s history.
Therefore, you add a correcting entry using the one-time deduction
task. In the Basis Amount field, you enter the dollar amount (i.e.,
wages) on which the correction is based.
8. Click OK. Payroll processes the one-time deduction and closes the One-Time Deduction window.
You can view the time sheet information, including one-time deductions by selecting the time sheet and clicking Detail. (You can also double-click the time sheet, or right-click and select Detail from the shortcut menu.)
You can also check the results of your work by printing and reviewing the Preliminary Check Register (created during the check writing process), or by producing the Calculation Trace report (PYCTNE.L##). (See Producing the Calculation Trace Report on page 2.89 for instructions to produce this report.)
Because a one-time deduction could impact your taxable income (which is usually part of the net pay calculation), you should complete any one-time deductions before calculating net pay. If you calculate net pay and then add a one-time deduction, you must re-calculate net pay (see Calculating Net Pay on