When obligations show in red, it indicates that the Business Date that you are signed in with is earlier than the last date posted on the obligation.
Your Business Date is used as the Posting Date for each stage of the obligation. You cannot perform any obligation task with a Business Date that is earlier than the latest Posting Date on the obligation. For example, you Mark for Pay with a Business Date of March 2. You then unmark the obligation and change your Business Date to February 28 to edit a distribution line for posting to the February General Ledger. When you edit the obligation, you receive the "The Last Business Date on selected Obligation(s) is later than the Current Business Date" message. You have to edit this obligation with a Business Date of March 2 or later.
How to determine the last Posting Date for an obligation:
1. Accounts Payable Inquiry
a. Launch Accounts Payable Inquiry.
b. At Category, click and choose Obligations.
c. At First Value and Last Value enter the range of obligations you need to view.
d. If the obligations you need to view are not sequentially numbered, at the Data Item field, click and choose Obligation #. Enter each obligation separately in the First Value and Last Value fields.
e. Click Run.
f. At Display Obligation, enter the first Obligation number from the Inquiry - Obligation Pick List that you wish to view.
g. Click Display.
h. From the Stage History tab, at Stage, click and choose the current stage of the obligation.
i. The Last Posted Date is the last Business Date a task was performed to the obligation.
j. Any additional obligation or check writing tasks must be performed to this obligation with a Business Date equal to or greater than the last Posted Date.
2. PO/Invoice Reports
a. Launch Report Manager.
b. At Select Division, click and choose your division.
c. At Show Reports For, click and choose Accounts Payable.
d. At Report Category, click and choose PO/Invoice Reports.
e. Highlight the OTSUM - Invoice Summary and click Produce.
f. If you have a specific obligation or range of obligations, at Reference enter the Obligation range.
g. If there is a reference other than the Obligation default that you wish to filter on, select it from the Reference drop down menu and enter the appropriate range.
h. At Stage, click the stage of the obligations you wish to view the last Posted Date for from the 'From' and 'To' drop-down menus and click OK.
i. If this report is filed for printing later, the name in Print Manager is OTSUM.L## (where ## is your division number).
j. The Stage Date column of the OTSUM list the last Posted Date for the obligation. Any additional obligation or check writing tasks must be performed to this obligation with a Business Date equal to or greater than the last Posted Date.
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