Users would like to know what information is sent from their database to the HMRC when they use the built-in functionality that was available in The Raiser's Edge Patch 9.
All information below is required by the HMRC:
We send all of the fields from the HMRC Submission Setting that are set up under Config -> HMRC Submission Settings. So that’d be: · HMRC Username (and password used during authentication) · Authorised Official First Name · Authorised Official Surname · Authorised Official Postcode / Overseas indicator · Authorised Official Phone Number · Regulator Name (e.g. Charity Commission of England and Wales, or even Exempt) · Regulator Number, if present (required unless exempt)
We also send over some additional information from the database configuration in Config -> General tab: · Organisation Name · HMRC Reference Number (i.e. the Charity Reference Number; X52883 from below)
Finally, the actual information related to each donation in the claim is sent: · Gift Amount · Gift Date · Donor First Name · Donor Surname · Donor House Number (AddressLine1 is pulled from Preferred Address, and alternatively we use the entire International address if it isn’t a UK address) · Donor Postcode
In addition, if the “This is a sponsorship claim” box is checked when the R68 report is run to stamp Claim Numbers on Gift records, then every gift in the online submission is marked with a “Yes” for “Sponsorship”
Users currently do not have the ability to assign different information when submitting the claim.