1.  All users must be logged out of the FundWare Accounts Payable module.  Also ensure you have a backup of your data.  You can create an internal backup in Division Maintenance

2.  Refer to this table as you use the procedure to determine the appropriate status for the stage of the checks:

      1     Marked for Pay
      2     Cut
      3     Logged
      4     Reconciled
      5     Void
      6     Unused

3.  In the menu bar, select File, Open FundWare, and select Division 00 System Administration.  Allow the business date to default to today's date, and click OK.  The System Administration (00) Window will display.

4.  In the menu bar, select System Administration and select System Utilities.  Enter the following in the Execute Program portion of the screen:

     Program Name         OCW228
     Switches                  20
     Parameters             <leave blank>
     Business Date         Use today's date
     Division                    Select the appropriate division.
     Click Run.
          Enter the run number
          Obligation - ##### - the first obligation off the OTS970 report
          Unique -   (ENTER)
          It will now say enter field to be changed 0 to accept. 
          At Vendor - type in the Vendor # for the obligation
          Then at Vendor Name- type in the whole Vendor Name

**  Determine your next step based on the status of the checks on the OTS970 or OTS971 report.

5.  If the checks are MARKED FOR PAY complete this step.  If they are not MARKED FOR PAY, skip this step and go to step 6.

         At field 3 - type in 1
         At field 4 - type in Bank for this run
         At field 10- type in amount for this OBLIGATION ONLY

         Enter 0(zero) to accept, it will take you to the run again. 

         Select ENTER and change Obligation to next obligation on the OTS970 or OTS971 report.

         Then enter through Unique and repeat the above steps.

         Repeat until you have changed all the records in the run.

         Then escape and scroll the run using (S)croll. 

         Type in the run and make sure the ST column is all at a 1. 

         If any are incorrect or missing, change or add them using instructions above.

     Go to step 8.

6.  If the checks are CUT complete this step.  If they are not CUT, skip this step and go to step 4.

         At field 3 - type in 2
         At field 4 - type in Bank for this run
         At field 5 - type in the control #
         At field 8 - type in control # again
         At field 10- type in amount for this OBLIGATION ONLY

         Enter 0(zero) to accept, it will take you to the run again. 

         Select ENTER and change Obligation to Next obligation on the OTS970 or OTS971 report.

         Then enter through Unique and repeat the above steps.

         Repeat until you have changed all the records in the run.

         Then escape and scroll the run using (S)croll. 

         Type in the run and make sure the ST column is all at a 2. 

         If any are incorrect or missing, change or add them using instructions above.

     Go to step 8.

7.  If checks are LOGGED, VOIDED or RECONCILED complete this step.

         At field 3 - type in 3 for LOGGED or 4 for RECONCILED or 5 for VOID
         At field 4 - type in Bank for this run
         At field 5 - type in the Check #
         At field 8 - type in check # again
         At field 10- type in amount for this OBLIGATION ONLY

         Enter 0(zero) to accept, it will take you to the run again. 

         Select ENTER and change Obligation to Next obligation on the OTS970 or OTS971 report.

         Then enter through Unique and repeat the above steps.

         Repeat until you have added all the records in the run.

         Then escape and scroll the run using (S)croll. 

         Type in the run and make sure the ST column is all at the proper status (3, 4 or 5 per chart above). 

         If any are incorrect or missing, change or add them using instructions above.

     Go to step 8.

8.  For all corrected check statuses, run this program: 

     Program Name          OTS906
     Switches                    3
     Parameters               <leave blank>
     Business Date          Use today's date
     Division                    Select the appropriate division.
     Click Run.
     Press Enter to say Yes you want to do this.
     Press Enter at Reposting complete.