Here is an example of the basic process for creating an allocation to illustrate how the three basic components work together. The following example is a process summary used to illustrate the basic flow when creating a generic direct allocation:


  1. Create an Allocation Pool in Configuration, which includes the accounts you want to use for calculating the allocation amounts.
  2. Select the Allocation Sets link on the Navigation Bar to access the Allocation Sets page. Click New to create a new allocation set.
  3. On the General tab of the New Allocation Set screen, select the allocation type, the allocation pool you want to use, and the method for allocating the amounts.
  4. On the Source/Destination tab, enter the source and destination accounts to use.
  5. On the Calculations tab, enter the calculation parameters for calculating the balances used for the allocation, set calculation options, and enter default date parameters that designates as of what date the calculations are made.
  6. On the Exclusions tab, enter any transactions you want to exclude from the calculation.
  7. On the Miscellaneous tab, enter your post options, including the post date and journal reference. You can also enter default report options for the Pre-allocation Report, including the printer you want to use.
  8. Now you can view the Summary tab, which displays a summary of vital information about the allocation, including the pool ID and the information you designated on the other allocation set tabs. Review this information and make any necessary changes. You can also print the Pre-allocation Report at this time to verify that the allocation amounts and information are correct before actually running the allocation.
  9. Once you verify that the allocation amounts and parameters are correct, run the allocation by clicking Allocate Now on the New Allocation Set screen.
    NOTE: The steps for creating an indirect allocation are slightly different

For more information, refer to the Allocation Management Guide.