After the departments are entered, courses can be added manually or imported using the Data Import process. Once courses have been created, they must be offered (see Offering Courses) in order to associate them with a specific school year and term. Then sections can be created.
Use inline editing to change the status of a course to "Active" or "Inactive."
  1. To manually add a course:
  2. From the persona menu, select Core.
  3. Select Departments & Courses under School.
  4. Click Add Course.
  5. Enter the following information in the General tab:
  6. Title: Enter the name of the course (e.g. AP World History).
  7. Length: Enter the number of consecutive terms the course will run (e.g. a yearlong course in a school year with two semesters will have a length of 2).
  8. School Level: Choose the school level to which the course should be associated.
  9. Course Code: This is typically used to cross-reference the course with other databases.
  10. Publish to Website: Select "Yes" to publish the course to the curriculum pages.
  11. Status: Select "Inactive" if the course should not be offered.
  12. Description: Enter the course description that will display on the curriculum pages.
  13. Departments: Select the department(s) to which the course should be associated.
  14. Grade Levels: Select the grade level(s) to which the course should be associated.
  15. If Grading is used, enter the following information in the Grading tab:
  16. Abbreviation: Enter the course abbreviation.
  17. Standard Code: Enter a code that can display on certain transcripts (for example: Canadian Transcripts)
  18. Total Credits: Enter the number of credits to be awarded for the course.
  19. Specify credit per term: Enable this option to be able to define the credits that should be earned per term. For example, a school with quarter terms and yearlong courses worth 1.00 credit may have .50 credits set on the 2nd quarter and .50 credits set on the 4th quarter.
  20. GPA Weight: Used in grade average calculations, managers can set certain courses (such as AP/Honors courses) at a higher weight to increase the GPA for students taking those courses.
  21. Alt. GPA Weight: Use this option to create an additional or alternate GPA (e.g. an unweighted GPA).
  22. GPA Points: This is used as an alternative method of calculating grade averages.
  23. Transcript Category: Use this option to determine the order in which courses will display on transcripts and the grouping of credits in the credit summary. This cannot be changed once grading occurs.
  24. Grade Plan Group (standard): Use this field to connect the course to the appropriate standard grade plan. This cannot be changed once grading occurs.
  25. Grade Plan Group (assessment): Use this field to connect the course to the appropriate assessment grade plan. This cannot be changed once grading occurs.
  26. Compulsory: Enter a label that can display on transcripts.
  27. Course type: Use this field to identify courses as Regular, Honors or Advanced Placement (this is used primarily for University of California GPA calculations).
  28. If Schedule, Attendance and/or Course Requests are used, enter the following information in the Schedule tab:
  29. Record Attendance: Select "Yes" if attendance should be taken for the course.
  30. Max. # Requests: Used with Course Requests, enter the maximum number of students that can request the course. 
  31. Max. Enrollment: Enter the maximum number of students that can be enrolled in the course.
  32. Buildings/Rooms: Associate the course with the appropriate buildings and rooms.
  33. Blocks: Associate the course with the appropriate blocks.
  34. Prerequisites: Used with Course Requests, managers can select the course(s) that must be taken prior to the course that is being entered.
  35. Click Save & Add Another or Save & Close.