If a User graduated prior to the school joining Blackbaud K-12 and the graduation year does not exist in Alumni Affiliation, the school can create the additional graduation years needed and then indicate the User has graduated from the school. This process will add the Alumni role in the User's Role Membership.

To add the Alumni role to a User, the process is broken into two parts.

Create the School Year:
  1. Navigate to Core > School > Years & Terms.
  2. Click the +Add button.
  3. Enter the School Year label. (ie. 1997-1998)
  4. Enter the school year begin date and school year end date.
  5. Click Save.
Add Alumni role:
  1. Go to the User's profile under Core > Users/Access > Profile > Edit User Profile Data.
  2. Click on Student Enrollment.
  3. Click Enroll button, enter Enroll Date, select the School Year, uncheck the Future Enrollments box, select the last Grade Level offered at the school.
  4. Click Save & Exit.
  5. Go back into Student Enrollment and click Withdraw button.
  6. Select the School Year, mark the Immediately radio button, select the School Year, enter the Depart Date (must be at least one day past the Enroll Date), mark the Alumni radio button.
  7. Click Save & Exit.
  8. On the next screen, click Confirm and Ok to finalize.
User will now have the Alumni role.