If individual students can audit any class and receive a report card and transcript grade but not a credit for a class in which they will later take the for credit, the school will need to set up their courses to each represent the audited class with a unique grade plan tied to the audit grade and the actual course tied to the grade plan in which will calculate the credit in the grade average.

For example: Spanish III is being audited by an individual student for 1st Semester and the student will take the actual course in the 2nd Semester. The school will need to two separate grade plans, one for the Audit course and one for the Actual course. Two courses will need to be created, one for the Audit course and the Actual course in Core:

Step I

  1. Navigate to onRecord > Settings > Grading > Grade Translation
  2. Add a new Grade Translation or Edit an existing one
  3. Grades can be set up as a Letter Grade or a Pass/Fail with a specified grading code (i.e. AUD)

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Step II

  1. Navigate to onRecord > Settings > Grading > Grade Plan Groups
  2. Select the appropriate Group Type, School Level and Style
  3. Select View
  4. Add a new Group Name (i.e. Audit)
  5. Save & Exit

Step III

  1. Go to Grade Plans and select the appropriate School Level and Grade Plan Groups
  2. Select View
  3. Select Add across from the Grade Plan term
  4. Set up the Plan Description, Grading Due Date, Grading Begin Date, and Grading End Date
  5. Select whether this is an End of Term Grade Plan
  6. Select the Number of grades/comments included in this grade plan
  7. Select Review Begin and End Dates and Select the default 'Review By' option for reviewing grades
  8. Select Next
  9. Add a Grade Description
  10. Select a grade Category from the drop down (This pulls in from the Grade Translations)
  11. Set a Sort Order
  12. Mark whether this grade will be Required and if it will be included on Transcript Builder
  13. Save & Exit
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Step IV
  1. Navigate to Core > School > Departments & Courses
  2. Select + Add Course 
  3. Title: Spanish III - Audit > fill in any additional identifying information
  4. In the Grading section, add the grade plan associated with the Audited class (i.e. Audit)
  5. Add the Credits as 0 and do not select Specify Credits per Term
  6. Save & Close
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The Audit Courses will have a separate grade plan and will not be included in the GPA but will be included on the Report Card and Transcript based on the grade plan settings. 

To set up the Actual Classes, this would be based on the standard Course setup using a separate Grade Plan that is tied to the Grade Averages